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Admin users can now make reports subscribable. This lets Users with access to a report schedule report updates to be emailed to themselves and other select Users. |
Report Subscription lets users create and manage subscriptions to reports
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they have customised and generated through the Report Generator.
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Reports can be set to automatically rerun and emailed to select users on a daily, weekly or monthly basis.
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Users can also edit, view, pause and cancel subscriptions as needed and and keep track of reports sent through the subscription log.
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| If you arrived at the Report Subscription page by clicking 'Subscribe' from the Report Generator screen, then the report you are subscribing to is the only one displayed. |
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- Login to your website and click Dashboard.
- In your 'Dashboard', scroll down to the 'My Pages' section and click Report Subscription.
In the 'Report Subscription' list, you can scroll down the list of reports you can subscribe to find a report or search for it.
Info You can only subscribe to reports that are active and enabled for subscription. If the list is empty, there are no reports you can subscribe to. (See your website Administrator for assistance.)
- Click Subscribe for the report. The Manage Subscriptions screen for the report is displayed. Any current subscriptions will be displayed.
- To create a new subscription, click the New Subscription button.
- In Recipient Email Address, enter one or more recipient email addresses for this subscription. If there are more than one recipient, use a semi-colon ';' to separate email addresses.
- In the Start Date and End Date fields, enter the beginning and end dates for the subscription period.
- In Frequency, select how often an updated report will be run and emailed: 'Daily', 'Weekly' or 'Monthly'.
- The Active checkbox tells you if the subscription schedule is currently running. It is ticked by default when a subscription is created. If you do not want the subscription schedule to run at this time, untick it. You can always tick it later on.
Click Add to save the subscription. Recipients will receive emails with the report attached as specified by the start date/end date and frequency.
Tip
title Test report subscription email You can test that your report subscription by entering your email address as 'Recipient Email Address' and setting the date to today and time to a few minutes into the future. An email with the report will be sent in accordance with the schedule. The Subject line displays the text entered for 'Email Subject' by the Admin user when the report was created.
If you do not receive the email:
- check your Junk Email folder
- check you have entered your email address correctly
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