Credit card transactions in PRONTO are posted to a clearing account.

Background

The nature of ecommerce is that online payment transactions can be put through 24 hours a day, 7 days a week; this . This makes reconciliation of credit card payments more difficult due to different cut-off times for transfer of payments in to the supplier's account. For example, online payment transactions processed after 5PM on a given day may be accounted for by the bank on the following day. The effect of this issue is a variance between total orders value for a day compared to payments deposited into a supplier's account. 
If you are with Direct Payment Solutions (DPS) (also known as Payment Express), you can read more about the reconciliation process here - http://www.paymentexpress.com/Knowledge_Base/Frequently_Asked_Questions/Merchant_FAQs#Reconciliation.

Reconciling Credit Card Transactions

By setting up a CSS Bank account in the system Credit card transactions in PRONTO are posted to a clearing account. Using a CSSBANK account to record all the deposits from online payment systems , allows you can to create a journal entry that transfers the money to transfer funds from the CSS Bank CSSBANK account to the main account, after reconciling the payments.

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1. Create a General Ledger Account that will be used for Online Payment Clearing for payments received from the website. This should be a separate account to any current cash deposit accounts. This is an asset account and should be setup set up near the current 'Cash at Bank' or similar account.
2. Navigate to 'General Ledger' --> 'Maintain Ledger Menu' --> 'Special Accounts Maintenance'.
3. Click 'Entry' to create a new account.
4. Enter "CSSBANK" into the 'A/C Name' field (one word, no quotation marks).
5. Enter the GL Account code from Step 1 into the 'Account Code' field.
6. Enter an 'Account Name Description' (e.g. 'Web Visa & Mastercard').
7. Hit 'Esc' to save the entry.

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Splitting based on Transaction Type

Transactions for CSSBANK can be split out for Amex, PayPal and EFT payments using the following accounts:

• CSSBANKAX (for Amex)
• CSSBANKEFT (for EFT)
• CSSBANKPP (for PayPal) - CSS Version 3.70+ required for PayPal split
• CSSBANKBP (for BPAY) - CSS Version 3.70+ required for BPAY split
• CSSGC (for Online Gift Cards)

To create any of these accounts, simply follow the PRONTO Set-up instructions outlined above, replacing "CSSBANK" with the appropriate variant listed here.

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