Overview
For CMS Administrators only
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Create new CMS Users for administrative functions on your websiteplatform. |
User maintenance in the CMS is split between two groups: Website users & and CMS users. Website users comprise registered and guest users. CMS users are team members that have access to the CMS based on their role(s).
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user roles identify the type of access a user has when they login to your ecommerce store.
CMS users are organisational users who access your CMS for platform administration functions. What a CMS user can do is based on their CMS Role(s). For instance, a user with the Category Management and Product Management roles will only be able to view and access product and category maintenance functions. The Administrator role can view and perform all CMS functions, configure feature settings, and manage CMS users, including create new ones.
Default CMS Role Permissions
Each role has a set of default permissions. During implementation of your ecommerce store, Commerce Vision would have set up custom permissions against each role for your business.
| CMS Role | Default Permissions | |||||
|---|---|---|---|---|---|---|
| Administrator | All permissions available
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| Basic Azure User | Azure access | |||||
| Category Management | Can edit and view category products information Can manage and view all product information excluding product media Can edit product variant information | |||||
| Category Viewer | Can view category information only Can view product information only | |||||
| Content Manager | Can manage a sites images and files | |||||
| Document Management | Allow editing of hints on editable fields | |||||
| General Access | Add, edit and delete CMS Users Edit the Updates.css custom styles file Manage Campaigns Clear cache mechanisms on the CSS Site Manage Custom Fields Manage Custom Pages Manage Custom Widgets Manage Feature Settings View Google Analytics menu items Manage Layers Manage Built-in Pages Manage User Groups Manage Web Sites Search Templates for text or widgets View the style-related menu items | |||||
| Product Management | Can edit category products information Can manage and view all product information excluding product media Can manage all product information including documents (with Product Documents enabled) Can edit product variant information Can view category products information only Allows Maintenance of Product Features data (with Product Features enabled) Allows modification of product restrictions (with Product Restrictions enabled) | |||||
| Product Subscription Management | Can view and manage Product Subscription information (with Subscription Products enabled) | |||||
| Product Subscription Viewer | Can view Product Subscription information (with Subscription Products enabled) | |||||
| Product Viewer | Can view product information only Can view category products information only | |||||
| Table Maintenance Management | Can view and manage all Table Maintenance (with Table Maintenance enabled) | |||||
| Table Maintenance Viewer | Can view Table Maintenance only (with Table Maintenance enabled) |
Step-by-step guide
This example will add a CMS Administrator.Add a CMS user and their CMS role(s).
- In the CMS, navigate go to Ecommerce → Users → CMS Users.
In- On the CMS User Maintenance screen page, click Add New User.
- Enter details in all required fields. Note - ensure On the Add User page, in CMS User Details, enter details for the new user. NOTE - Ensure the User Name does does not contain spaces or special characters. It can be an email address.
- The Organisation ID field is pre-filled with your organisation name. Note - the system may NOTE - If this field is not displayed, it means the system will just default to your organisation and not display this field.
Click- Two-factor authentication will automatically be set for the user. Unless there are special circumstances, this should not be turned off. Learn more: 2FA CMS user authentication
- In the Sites section, click Add New Site and and select the website site this user can access from the Site Name dropdown list and . To add the site, click Add New Site. If the user will require access to multiple sites (
- Repeat Step 6 to add other sites, e.g. Live and Stage), repeat this step.
To save the user to this site, click Add New Site again.
To add roles to the user, click the Manage Roles button. Roles define user access to CMS functions.
Tick Administrator (and any other applicable roles) and- Click Save & Exit.
- Scroll down to the Sites section. To add one or more roles, click Manage Roles.
- Tick one or more applicable roles, then click Save.
Related
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